Administrative Assistant, Planning and Development (Building)

The City of Burnaby is looking for a talented individual to join our team! The Administrative Assistant performs a variety of secretarial and administrative tasks to support the Planning and Development Management Team on a wide variety of projects and workflow functions involving highly sensitive and confidential issues. This exciting role consists of screening and directing phone calls and enquiries, handling mail, maintaining the departmental filing system, processing requisitions, invoices and petty cash forms. The incumbent also prepares reports for Council and Committees, reviews content for necessary materials, schedules appointment and meetings, and undertakes special projects as required. The Administrative Assistant also compiles information and provides assistance to internal and external contacts and assists with the organization and coordination of departmental events. Performs related work as required.

The ideal candidate requires the ability to:
• communicate effectively, orally and in writing;
• perform duties with minimal supervision;
• perform work accurately with attention to detail
• exercise initiative and sound judgement, tact and diplomacy;
• relieve supervisors of administrative detail;
• maintain and control a variety of records, files, documents and related material;
• establish and maintain effective working relationships with a wide range of contacts;
• provides direction or may supervise the work of clerical staff, as required.

Qualifications include grade 12 supplemented by completion of a post-secondary certificate in Local Government Administration plus 3 years related experience or an equivalent combination of education, training and experience. Considerable knowledge of business English, spelling, punctuation and of modern office practices and procedures; and departmental rules, regulations, policies, practices and procedures. This role also requires sound knowledge of general functions of the various City departments. The role also requires superior clerical aptitude and skill in the use of software applications used in the work. (E.g. SAP, eAgenda, Microsoft Office Suite, EnerGove). A Driver’s Licence for the Province of British Columbia is required.

If you are looking for a rewarding career with the City of Burnaby and have the knowledge, skills and abilities listed above, we strongly encourage you to apply!

Please apply online by February 7, 2024.

Copies of relevant professional certificates or degrees will be required at the time of the interview.

At the City of Burnaby, we are committed to fostering an inclusive and diverse workforce that authentically mirrors the vibrant community we proudly serve. We consistently embrace diversity and endeavor to build an inclusive workforce that celebrates the richness of our community. We warmly welcome applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to join us in shaping a more vibrant and equitable future together.

Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online.

We thank all candidates for applying, but only those short listed will be contacted.

Apply